Staff OBS

Privacy Policy

Last Updated: 8/9/2026

1. Information We Collect

We collect information you provide directly to us, such as when you create an account, update your profile, or use our platform features. This includes:

  • Account & Organization Data: Name, email address, company details, organizational structure, and employee records (including contact info, roles, and compensation).
  • Operational Data: Attendance logs, timesheets, performance appraisals, and system activity logs.
  • Location Data: With your permission, we may collect precise geolocation data (e.g., via GPS) to verify employee clock-ins and clock-outs.
  • Device & Camera Data: With your permission, we may access your device camera specifically for scanning QR codes or barcodes related to attendance or employee verification.

2. How We Use Information

We use the information we collect to provide, maintain, and improve our services, to process attendance and payroll data, to communicate with you, and to personalize your experience on the Staff OBS platform.

Additionally, we may utilize Artificial Intelligence (AI) features powered by third-party providers to help summarize performance reviews, analyze organizational data, or provide conversational assistance.

3. Third-Party Services & Subprocessors

We utilize trusted third-party service providers to operate our platform securely and efficiently. By using our services, you acknowledge that your data may be processed by:

  • Google Cloud & Firebase: For secure database hosting, user authentication, and cloud storage.
  • Paystack: For secure payment processing. We do not store your complete credit card information on our servers.
  • Google Maps & Location APIs: To process geolocation coordinates for accurate attendance tracking.
  • Google Gemini (AI): For powering intelligent features within the platform. AI providers are subject to strict data privacy agreements and do not use your private organizational data to train their foundational models.

4. Data Security

We implement appropriate technical and organizational measures to protect the security of your personal information against unauthorized access, alteration, disclosure, or destruction. We utilize industry-standard practices, including utilizing secure cloud persistence and encryption in transit and at rest.

5. Sharing of Information

We do not sell or rent your personal information to third parties. We may share information with service providers who assist us in operating our platform, provided they agree to maintain the confidentiality of the information. We may also disclose information if required by law or to protect our legal rights.

6. Your Rights

Depending on your jurisdiction, you may have rights to access, correct, or delete your personal data. You can manage your account information within the platform settings or by contacting us directly. Organization administrators manage the deletion of employee records on behalf of their organization.

7. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact InvisiWire.